Diamond Night Clues for Organisers and Participants --------------------------------------------------- (This 'checklist' is not exhaustive, nor is it meant to be a list of rules to be followed, but it may help as a reminder of what's needed.) (From Jeannie, 2011-03-28 Monday 17:45...) Dear all, some provisional thoughts... As previously discussed: 1. All performers should be available for rehearsal sometime during the day of performance. 2. All performers should arrive at venue no later than 15 mins before start. In addition I would like to suggest: 3. At least one curator available throughout the day at the venue to 'midwife' the event; i.e. provide direct physical intervention if necessary (e.g. help in the construction of floor-lighting contraption etc...) or moral support (i.e. cups of tea, ladder-holding for Pete etc) or to ensure that rehearsal go smoothly; that people stick to schedule if possible and if not that provision is made; basically to trouble shoot and deal with any/all matters arising... 4. Part of the deal for curators is that they take responsibility for cleaning and stocking washrooms with toilet rolls, soap and clean handtowels. 5. Someone is commissioned to wo/man the door, collect donations, direct latecomers to seats. 6. Pens and paper are provided to all audience members for feedback, so that 1. any children attending are supported to remain focused and 2. feedback is immediate and available. 7. Any money collected is split between technical bod and videoing bod, after expenses have been deducted. 8. Technical rehearsal start by midday at the latest so that Pete has time to set up the lights, programme the computer and get his head round the cues at his leisure, without the pressure of lack of time. (One of our lights blew a bulb, which meant he had to remove it and rig up a new one etc. There are always things like this happening and they are always time-consuming, so allowing extra time early in the day seems wise. If everything runs smoothly it also allows for time for a break before the show). any other ideas??? best Jeanniex ...................... (From Paul, 2011-04-02 Saturday 01:53...) Yes, other ideas: we need people for these roles: 2x 'curators' to put the show together and organise the whole event. (These two people can do what they want - it's their game and they can make of the evening whatever they want. These clues are only meant to help jog memories; they are not meant to be rules. However, there are strict rules laid down by Brookes for the use of the Drama Studio and these must be read and followed, otherwise we run the risk of losing the use of the Studio altogether. Fire is the main thing they worry about, but the rules should be posted up in this directory as a reference - both for organisers and for performers - and they should be kept up to date.) 1x keyholder - someone who can open the Drama Studio, and can book the space for the whole of that day and evening - currently Malcolm. 1x (or perhaps 2?) lighting person - currently Peter Green. 1x person to compere the evening. (needs to announce: mobile phones off and no photography unless previously checked and agreed. 1x door person to take donations, give pens/paper for feedback, etc. Also, publicity: I suggest putting an entry in the 'diary' page of the cafereason.com website as soon as the date for the next Diamond Night is confirmed; sending an email to the mailing list 2-3 weeks before the date, and a second, reminder email a few days before the date. Should/could we publicise it elsewhere? Daily Info maybe? Any other ideas, please email me and I'll post them up here. We can edit this list later. Paul .............................